Summary of meeting notes :
March 22, 2026 - Full Contingent Meeting
Teams Recap: Recap: SJ26CA Full Contingent Meeting March 22 | Meeting | Microsoft Teams
March meeting discussed SJ26CA Document Database created by Cameron Oehler.
This database provides a secure login for each Patrol Member to submit the essential documentation required for Scouts Canada, Scouts Sweden and SJ26CA. Documentation will be accessible to SJ26CA CMT, Patrol Lead, individual Patrol Members while in Canada, Denmark and Sweden. (Should you require information to be accessible in additional countries, please contact HOC Grant Vogelsang to arrange).
Launch date to be determined, but arriving soon.
March meeting discussed SJ26CA Document Database created by Cameron Oehler.
This database provides a secure login for each Patrol Member to submit the essential documentation required for Scouts Canada, Scouts Sweden and SJ26CA. Documentation will be accessible to SJ26CA CMT, Patrol Lead, individual Patrol Members while in Canada, Denmark and Sweden. (Should you require information to be accessible in additional countries, please contact HOC Grant Vogelsang to arrange).
Launch date to be determined, but arriving soon.
February 22, 2026 - Gear & Updates
February Meeting was held on Sunday February 22 at 6:00PM CST (Saskatchewan/MB Time).
We discussed the required gear for the trip, both personal and patrol.
Gear & Gadget Tips
Sweden Packing Guide
TEAMS link recap: Recap: SJ26CA Full Contingent Meeting February 22 | Meeting | Microsoft Teams
We discussed the required gear for the trip, both personal and patrol.
Gear & Gadget Tips
Sweden Packing Guide
TEAMS link recap: Recap: SJ26CA Full Contingent Meeting February 22 | Meeting | Microsoft Teams
January 18, 2026 - Documents & Paperwork
Thank you to those that joined us on January 18 for a meeting on Documents and Paperwork.
Scouter Grant presented materials that need to be gathered prior to registration in February and prior to departure in July.
Presentation Slides - review the slides here
IMPORTANT REMINDER - Get your passport if you have not yet done so!
Registration Data
Sj26CA CMT is submitting registration information to Sweden in early February. Here is a form to gather information from your participants for the registration. Sweden requires everyone over the age of 18 to supply at Police Record Check and Vulnerable Sector Search that is within ONE YEAR of issue prior to August 2, 2026.
The Group Commissioner will ensure each participant has:
These are only for the events before and/or after Sweden Jamboree 26. SJ26CA CMT submits AAF/IAA for Sj26 separately.
Recap: SJ26CA Full Contingent - Documents & Paperwork January 18 | Meeting | Microsoft Teams
scoutscanada-my.sharepoint.com/:v:/g/personal/shelli_schwanbeck_scouts_ca/IQAEbxbGQxLbTLs9zYKjAXQnAUE_HvQieS4cuBuIMtSv6Rw?e=LL0Uap&referrer=Outlook.Web&referrerScenario=email-linkwithembed
Scouter Grant presented materials that need to be gathered prior to registration in February and prior to departure in July.
Presentation Slides - review the slides here
IMPORTANT REMINDER - Get your passport if you have not yet done so!
Registration Data
Sj26CA CMT is submitting registration information to Sweden in early February. Here is a form to gather information from your participants for the registration. Sweden requires everyone over the age of 18 to supply at Police Record Check and Vulnerable Sector Search that is within ONE YEAR of issue prior to August 2, 2026.
- Police Record Check / Vulnerable Sector Search - Find your letter here
The Group Commissioner will ensure each participant has:
- A valid passport or equivalent document. The Government of Canada advises that passports need to be valid for up to six months after the scheduled date of return to Canada
- Scouts Canada Physical Fitness Form
- Government of Canada Consent Letter for Youth Traveling Abroad
- Scouts Canada Medication Log
These are only for the events before and/or after Sweden Jamboree 26. SJ26CA CMT submits AAF/IAA for Sj26 separately.
- Scouts Canada Level Adventure Application Form
- Scouts Canada International Adventure Application
Recap: SJ26CA Full Contingent - Documents & Paperwork January 18 | Meeting | Microsoft Teams
scoutscanada-my.sharepoint.com/:v:/g/personal/shelli_schwanbeck_scouts_ca/IQAEbxbGQxLbTLs9zYKjAXQnAUE_HvQieS4cuBuIMtSv6Rw?e=LL0Uap&referrer=Outlook.Web&referrerScenario=email-linkwithembed
December 14, 2025 - Question & Answers
Thank you to those that joined us on December 14 for a Q&A Session for SJ26CA.
Scouter Grant went over a quick review of updates from Sweden. Grant presented a sample of contingent gear items from Big Bang Productions. These items are not confirmed - we are just sharing the communications.
Scouter Kent reviewed Allianz Travel Insurance Policy that is being provided for the Group. Please see the PDF for a summary of his explanation of the Insurance. A tab for Insurance has been established with a link to Allianz Travel Insurance. Allianz Travel Insurance PDF - Updated February 5 2026
This is your REMINDER TO GET YOU PASSPORT, if you have not yet done so.
Recap of December 14, 2025 Meeting
January's meeting will cover important documents required to travel. Please ensure to share this meeting link with any participant that needs to hear the importance of having paperwork, insurance, medical documents, ALL parental/guardian signatures, PASSPORTS, PRCs with VSS, WB1 ... and many more in order.
Scouter Grant went over a quick review of updates from Sweden. Grant presented a sample of contingent gear items from Big Bang Productions. These items are not confirmed - we are just sharing the communications.
Scouter Kent reviewed Allianz Travel Insurance Policy that is being provided for the Group. Please see the PDF for a summary of his explanation of the Insurance. A tab for Insurance has been established with a link to Allianz Travel Insurance. Allianz Travel Insurance PDF - Updated February 5 2026
This is your REMINDER TO GET YOU PASSPORT, if you have not yet done so.
Recap of December 14, 2025 Meeting
January's meeting will cover important documents required to travel. Please ensure to share this meeting link with any participant that needs to hear the importance of having paperwork, insurance, medical documents, ALL parental/guardian signatures, PASSPORTS, PRCs with VSS, WB1 ... and many more in order.
November 23, 2025 - Transportation and Communications
CMT hosted a meeting on November 23 to discuss Transportation and Communications.
Scouter Grant, Contingent Head, provided updates on contingent fees from the Sweden perspective and the different roles they have available. Grant also provided an update on No One Left Behind, future options that may become available and current options that are available from Scout Gear - Adventure Fund. See slide deck from presentation: november_updates_-_grant_vogelsang.pdf
Scouter Kent led the discussion on booking air travel, the benefits of using travel agents, plus what to watch for when booking travel and accommodations for your groups on your own. See slide deck from presentation: travel_tips_-_kent_latimer.pdf
Malin Hansen shared her local knowledge about Sweden and provided many opportunities to visit while in Sweden.
Full Meeting Recording: TEAMS Link
Scouter Grant, Contingent Head, provided updates on contingent fees from the Sweden perspective and the different roles they have available. Grant also provided an update on No One Left Behind, future options that may become available and current options that are available from Scout Gear - Adventure Fund. See slide deck from presentation: november_updates_-_grant_vogelsang.pdf
Scouter Kent led the discussion on booking air travel, the benefits of using travel agents, plus what to watch for when booking travel and accommodations for your groups on your own. See slide deck from presentation: travel_tips_-_kent_latimer.pdf
Malin Hansen shared her local knowledge about Sweden and provided many opportunities to visit while in Sweden.
- Legoland Billund, Denmark
- Tivoli, Copenhagen
- Bellevue Beach, Denmark
- Gothenburg, Sweden
- Hiking in Skane, Sweden
- Stenshuvud National Park, Sweden
- Stockholm, Sweden
- Vasa Viking Ship
Full Meeting Recording: TEAMS Link
October 26, 2025 - Wellness and Communications
CMT Hosted a meeting on October 26 to discuss Wellness and Communications.
Scouter Shirley - CMT Care Core, discussed topics of health items to prepare for prior to Sweden, important items to that watch for while at Jamboree, how to care for yourself and assist others. See slide deck from presentation: happy_healthy_sweden_jamboree.pdf
and preparing_for_a_jamboree_-_sweden_2026.pdf
If you have NOT secured your passports - please begin this process soon. A passport number is required for multiple things for international travel.
Items you will want to work on with your youth prior to Sweden:
- lashings: scouting skills are highly used in European Scout Organizations. Knots/Lashings are BIG. Expect to build things that are required for use.
- Practice your cooking and cleaning skills for camp kitchen. Look at taking Food Safety Certifications.
**SJ26CA attendees MUST be active in Scouts Canada. Your Scouter ID must be current in order to be registered.
Ensure medical history is complete. Medications, surgeries, conditions. Speak with your doctors about traveling and alternative medication names while in Sweden.
Online Registration Platform for SJ26CA is not quite ready. We will send out an Excel Sheet to Unit Contacts to gather information on groups. If you have not received an email with a registration sheet, please contact [email protected].
Scouter Shirley - CMT Care Core, discussed topics of health items to prepare for prior to Sweden, important items to that watch for while at Jamboree, how to care for yourself and assist others. See slide deck from presentation: happy_healthy_sweden_jamboree.pdf
and preparing_for_a_jamboree_-_sweden_2026.pdf
If you have NOT secured your passports - please begin this process soon. A passport number is required for multiple things for international travel.
Items you will want to work on with your youth prior to Sweden:
- lashings: scouting skills are highly used in European Scout Organizations. Knots/Lashings are BIG. Expect to build things that are required for use.
- Practice your cooking and cleaning skills for camp kitchen. Look at taking Food Safety Certifications.
**SJ26CA attendees MUST be active in Scouts Canada. Your Scouter ID must be current in order to be registered.
Ensure medical history is complete. Medications, surgeries, conditions. Speak with your doctors about traveling and alternative medication names while in Sweden.
Online Registration Platform for SJ26CA is not quite ready. We will send out an Excel Sheet to Unit Contacts to gather information on groups. If you have not received an email with a registration sheet, please contact [email protected].
September 14, 2025 - Updates and Registrations
CMT Hosted a meeting on September 14 to discuss updates since our last meeting and fees for the SJ26CA Contingent.
These fees cover the Sweden Jamboree26 registration, SJ26CA Contingent Gear, emergency fee, CMT group expenses, travel insuranse.*
*Travel Insurance
Travel Insurance is required by everyone participating with SJ26CA. CMT is looking into Group Travel Insurance options for all participants. Pricing for this will be available as soon as possible. This is a cost item that will be added down the line.
SJ26CA Group Fee Schedule
First Payment: October 24, 2025 $300/participant
Second Payment: November 21, 2025 $300/participant
Third Payment: January 16, 2026 $xxx/participant - adjustments to be made with payment based on final figures from Sweden, decisions on insurance and any other items that arise.
**Please note that the meeting discusses the first payment taking place September 26, 2025; however, CMT delayed that payment to October 24, 2025.
Fees were adjusted by Grant Vogelsang, posted October 20, 2025.
These fees cover the Sweden Jamboree26 registration, SJ26CA Contingent Gear, emergency fee, CMT group expenses, travel insuranse.*
*Travel Insurance
Travel Insurance is required by everyone participating with SJ26CA. CMT is looking into Group Travel Insurance options for all participants. Pricing for this will be available as soon as possible. This is a cost item that will be added down the line.
SJ26CA Group Fee Schedule
First Payment: October 24, 2025 $300/participant
Second Payment: November 21, 2025 $300/participant
Third Payment: January 16, 2026 $xxx/participant - adjustments to be made with payment based on final figures from Sweden, decisions on insurance and any other items that arise.
**Please note that the meeting discusses the first payment taking place September 26, 2025; however, CMT delayed that payment to October 24, 2025.
Fees were adjusted by Grant Vogelsang, posted October 20, 2025.
